Research Ethics Board Forms

See below relevant forms and guidelines for a research ethics board submission.

Note about fillable PDF Forms: The Science Review form and Departmental Approval form contain interactive elements which cannot be displayed within a web browser. Please download the PDF file and open using Acrobat Reader. The software is available for free from Adobe. 

Science Review

• Science review policy - This document outlines the science review process at Holland Bloorview. Consult this document to determine the appropriate review process for REB submissions and Grant applications.
• Scientific review form - This form is completed by the individuals reviewing the proposal.

Departmental Approvals

• Department Approval Form - This form is to be completed for studies utilizing clinical resources for recruitment from inpatient/outpatient clinics.

Recruitment, Consent, and Assent

This Telephone Script provides a useful example of how to recruit participants over the telephone.

Please use this Recruitment Flyer Templates for use in Observational or Therapeutic Intervention research studies.

Note that all recruitment material(s) and method(s) that will be potentially shared on both Holland Bloorview’s digital platforms (including social media) as well as external advertising campaigns (i.e. radio or subway advertisements) should be reviewed and approved by Communications and Public Engagement prior to being submitted to the REB for approval.

Please refer to the Research Communications internal web page located on the hospital’s internal Intranet system for more details on the process

Important: Refer to REB Standard Operating Procedures REB-701 for a complete list of general and specific documentation requirements and REB-706 for the process to obtain and document initial and ongoing consent.   

The following are templates of informed consent forms.

• Prospective Observational Informed Consent Form Template
• Interventional Informed Consent Form Template
• Database Informed Consent Form Template
• Genetic Research Consent Form Template Language
• Informed Consent Form Elements Checklist

Note: For access to the Biobank Informed Consent Template, please reach out to the Research Office at researchethicsboard@hollandbloorview.ca 

Important: Refer to REB Standard Operating Procedures REB-701 and REB-706 for further details.  

The following is a template capacity assessment worksheet and assent form template. Please see the Guidance Notes section for the guidelines for capacity assessment guidance, assent disclosure and for the informed assent process.

• Capacity Assessment Worksheet
• Assent Form Template

Post-Approval Forms

Please note that all post-approval forms (i.e. amendments, continuing reviews, protocol deviations, study closure forms, etc.) must be submitted via eREB.

Studies that were approved pre-eREB must submit a legacy study to be accessible in the eREB system. 

Standard Operating Procedures

If you are unsure what forms to use, please consult the REB Standard Operating Procedures.